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||DISCUSSION: How to manage a demanding chapter executive
Mirror member's behavior - lean, nod, smile to demonstrate agreement ,
understanding and create rapport.
Don't fight the member, don't let them affect your mood - time and patience are
great mantras in seeing through disagreements.
Be open with members who are doing things in a bad way - time and positive
approach can often help provide constructive criticism.
In the crossfire - messenger between officers: Remain objective, avoid personal
opinion and use the cc button effectively.
Be honest with yourself. Run a self - audit for:
This will curb the negative reactions and promote self improvement. Remember,
we are our own worst critics.
Dwelling on past failures
Personal expectations & internal criticism
Leading the Leaders:
Tasks for members should be checked for: inspiration, accountability, public
praise - the motivators that turn members into champions.
Need fresh members on the board - need renewal through planned succession.
Unwilling Officers can slow down a Chapter.
YPO is not always a priority for members - so play coach, motivator and friend
as you nurture the champions and help them excel in their creative outlet
Set goals together with officers - tie your objectives to officers and use that
as a reason to push them.
Encourage GLC participation - by talking about the programme, sharing your
experience of the workshop and reminding them of the minimum standards policy.
Demonstrate your value:
Send an update / report to committee on best learnings. They paid for your
visit -show them the value.
Pull best practices and take to each officer - there are a lot of good ideas in
the tool kit.
Last year's what worked / what didn't work is a good exercise to take the new
team through - you ARE the institutional memory.
Requests that do not make sense - ask clarifying questions, share past
experience, offer alternatives.
Effective committee meeting agenda - Format the minutes with clear action items
and responsibilities. Prioritise quick, objective decisions for early part of
meeting and leave the idea generation for later.
CA job description - Clarify job role to set expectations
Last minute requests - share your job list and ask that the member speak to the
other member who has prioritized your task.
Get chair and requestor talking to each other
Spouse requests - If these are not from Day Chairs and/or do not relate to YPO
work - you must bring it to the Committee's notice and seek chapter policy on
this. Cite the example of other Chapters where CAs' time is for YPO work ONLY.
How to be a part-time CA with a full-time workload: Time Management
Work with the Personal Assistants of officers
Make sure that they take on some of the work-related to their position
Meet with them
Not all officers will involve their PA's with their YPO activities
Educate officers on role of the CA at the GLC
Calculate hours of work after under-estimated
Approach board and provide information on hours worked
Request salary increase
Clear communication path with chapter chair
Manage expectations with officers
How to say "no"
Set clear codes of conduct for telephone calls and try to stick to them
Commitment from officers and from Day Chairs
Include PA's, etc., in procedures
Current hours worked
3 to 4 hours per week, per day, per month
20 to 309 hours a week
Working two jobs - YPO is 2nd job
Working for a YPOer and doing CA role
How improve time management / handle workload
Get a defined job description
Write your own and discuss with the chapter leaders
At the annual retreat, have the officers establish their requirements and
expectations for the next year
Email list of priorities and ask which one they want completed first
Tell them "no" or pay me for the time
Create an email address just for YPO
Get a separate phone for YPO and turn it off at closing time
Spell out vacation
Don't feel guilty when on vacation
Balance your mind and your time
Define officers duties
Tell them "no" (in a nice manner)
Track requests and member ownership
Pad your time - give yourself an extra day. Tell them 2 days vs. 1 day -
playing it safe
Use time savers - schedules and calendar
Don't be shy to follow up
Back up why it will take longer
Don't spoil your members
Have strict standardization of newsletter - determine up front what sections
you want to have every month (e.g., member news, events, new members,
Use the style guide in the Tool Kit on MyYPO -
Hire a professional copy editor
Determine how often you want to distribute - monthly, bi-monthly, quarterly,
Send the newsletter to the spouse and to the member
Ask members for input for stories
Ask your Area Director for story ideas
Suggestion from CA's - include monthly newsletter fillers on MyYPO that CA's
can easily copy and paste into their own newsletters
Use pictures from events
Add to the new member kit and use for recruiting
Make the newsletter the same size as YPOI's Explorer - standard size will make
YPO communications more recognizable
Combine international stories with local
Go to http://topica.com/ for information on web-based marketing
Do not send E-Newsletters the first or last day of the work week - send in the
Include "YPO" in the subject line of the E-Newsletter so it is recognizable
Include links to MyYPO in E-Newsletters
Include purpose of e-mail in subject line (e.g., YPO: Chapter Event Invitation)
Education Program Ideas
Intimate talk with speaker - limited seating - open circle seating - 2 hour -
Anne Wall - Sydney
"Inside the Boardroom" - give option to speaker to review who's coming list -
no speech preparation - low cost - Cliff
What kind of speaker to invite - up to the education chair - a recognizable
"Enemies of self-esteem" - speaker for complete family - then broke - children
to play - adults into forum groups - what had parents done vs. what the
children would want them to do - Barbara de Rolz Guatemala
Inactive members - invite them as speakers/resources - Fee Lam - Indonesia
Invite prospective members to the event - get a YPO member as speaker - can
talk about their business and YPO - Tina Fiallo - Dominican Republic
Panel of 3-4 YPOers of a chapter - who have gone bankrupt - personal crisis -
cost nothing - used to the idea of forum confidentiality - 49ers - Cliff
YPO father figure - have the children give them their 49er gift - Guatemala
Find out special interest of members - the member themselves may do everything
since they are "proud" as resources - Carol Lao - Hong Kong
Bring dance instructors - forum setting - have the members and spouses dance
the night away - Guatemala
When they become members get a credit card agreement from the members where if
after 30 days of event not paid, then the credit card will be charged
automatically - Sydney
Set a preliminary budget - if go over budget then day chair to pay for
difference - they all want to shine
Business content examples? - business crisis, family crisis
How to protect your teenager - rape, drugs, etc - invited America's most wanted
- Sonja Hodson - Alberta
Boardroom lunches - go to business - tour - Anna from South Australia
One restaurant - teach children how to cook - served parents - ran the
restaurant - good for customer service - Guatemala
Dinner with US Ambassador at his residence - Jolanda from Amsterdam
Dine-around - some members host - the others are the invites - Sydney
Dinner in Israel - tour of synagogue, ambassador spoke, chef taught them how to
cook - it was educational and political - Guatemala
The chef's kitchen - 5 star hotel - dinner party in the kitchen of hotel -
Took members to hotel's kitchen - they cooked while wives seated in the
restaurant - Guatemala
Sunday morning clubs - 9-11 am - limited to 6 families - archery, etc. - very
well-rated - South Australia
"Three generation golf and YPO what?" a day of golfing the member's parent, the
member and the member's kids played - member's parents understand how YPO
impacts their children and grandchildren - Guatemala
Current ed chair to talk to past ed chair - what worked what didn't - education
chairman dashboard - Cliff
Anniversary event - focus on chapter - how it started; weaving sports and YPO
into the theme; Loay & Arthur Gillis gave overview on YPO; speaking on
different aspects of YPO; backdrop was a score board; (Madras)
Surprise event; only dates and location known to members; went to a farming
area; members had to do everything from scratch (milk the cows, pick
vegetables) and cooked dinner in an open area. Idea is to create something they
would never do on their own. Israel
Men and women divided responsibilities working with 2 groups of hotel chefs;
men prepared main courses and ladies prepared starters. Harare
Hosted a MENA Event - 5 day area conference (cross chapter events between 2 or
more chapters); 1 day in Cairo; covering 4 different destinations including a
chartered flight to Luxor and many offsite activities; format works better than
traditional classroom style events. Cairo
Chapter Exchange between Iowa and Vietnam
Chapter Exchange between India and Australia - families living with another YPO
family of a different culture Madras
Christmas pantomime event - members put on costumes to play different
characters and they were given scripts and put on stage (they didn't know
anything before the event). Forcing members out of their comfort zones. Harare
YPO Trade Show - members and key associates manning their booths to introduce
their business; children invited; venue was a member's showroom
Police Event - go to a firing range; look at whole process of people being
arrested; evening presentation by police officers and gang units on community
Members riding in police cars at night time to see what policemen do.
Thematic event: boy's night out drinking scotch and dressing as Scotsman.
Using chapter members as resources (e.g., chairman of stock exchange closed the
local stock exchange for a day for YPO); spouses more excited than members
Politicians and government ministers in members' homes
Family skating event with an Olympic gold medalist (e.g, Nancy Kerrigan?)
Ramadan event; visited a synagogue; exposure to the Jewish community Cairo
Color from the inside out hosted by a member who has a business in paint chips;
talked about trends of color, marketing color for business; women in color
How to create great events on a limited budget
Email invites - cut down print costs
Postcard invites - especially if from venue saving you from printing postcards,
stick labels with event info.
Invitation shells . template for the whole year . print only event information.
Have spouses make calls
Reduce reception time to 30 minutes, buy only what they drink, avoid hotel bar
- reduces alcohol bill. Unfinished bottles are kept by Chapter and taken to the
next event. Brief wait staff as to how you want glasses to be topped up.
Invite YPOers/WPOers as resources as they don't generally charge.
New Member Orientation done at homes of Exec. Committee instead of Club. And
Exec Committee takes turns to host.
Reduce number of events - more bang for the same amount of bucks.
Offer optional events which are as user pay, even as you reduce the number of
Move to heavy finger food instead of plated dinner.
Never open every bottle of wine, wait till it is required - brief vendor.
Impose a no show fee, late cancellation fee. Those who don't pay, roll-over
into yearly dues
Use private clubs instead of hotels, eliminates service charge
Use members' connections with hotels/member's membership
Get members' sponsorship from members' companies - drinks, a/v, event
Allow sponsoring members a little display area to promote themselves.
Eliminate hire of photographer by buying own digital camera
Have photographer run an on-site darkroom to print on the spot for members to
leave home with a photo.
Use champions' in-house design team who does it for nothing.
Member's connections - members sit on Board of Directors of Museums, etc .
access to unusual venues
Do not use an event planner for holiday parties
For holiday events, use venues that already have decorations in place,
requiring you to do minimal dressing
Move event to mid-week, cheaper on venue rental.
Eliminate band - members don't care to dance anyway . have pianist/harpist.
Have events in member's home - allow everyone to see everyone else's house.
Provide a fixed sum for member to use as they chose. They spend more, they pay
out of own pocket.
Invite a "celebrity" to the home as well
Provide raw food . allow members to cook their own meals . casual event.
Make use of local community events - tag group to someone else's organized
Member invites others to his business or someone else he knows . meals either
at the venue or location near the location.
Venues are always homes of Day Chair.
Use members' second/weekend homes, boats, etc. Eliminate or reduce venue rental
Home exchange . chapter and chapter.
With Dine Arounds - CA allocates members venue and arranges member seating .
split them up. Members sign up for a date and not a venue.
With caterer/vendor . try to set a number of events that will be given to them
so as to negotiate a price break.
Use local resources - saves on travel and accommodation.
Use members' and friends of members connections/venues, etc. to reduce cost of
Members' TRADE SHOW - each and every member given a booth, they get to showcase
their products/businesses. Invite WPOers to sit on a panel and share their
experiences of what they have received from their time in YPO. Separate area
for kids. On a weekday.
Take the members into the kitchen to prepare the meal (under direction); wives
at a lingerie fashion show; members bought items for wives.
Cheap centerpieces - greenery; candles; electrical tape; fruit; tin cans with
holes punched in the sides and candles in the middle.
ON WEBSITE - post for cheap ideas for centerpieces; themes; invitations; menu
cards; service staff outfits.
Send invitation reminder via SMS.
Reduce phone calls during meetings - impose a fine for phones ringing. Take
phone away and have them pay to get phone back. Or take away battery and have
them pay to get the battery back. Money goes to charity.
How to Get Members to Use MyYPO
Why don't members use MyYPO?
- lack of time
- easier to call
- lack of knowledge
- lost password
- don't know the benefits, value or relevance
- 3rd world - connection very difficult
How do we make members understand how important it is?
- do a presentation at the board meeting
- get new member integration people to train new members out of the chute
- kickoff to the new year - mandatory for all members -
- send out links with different information - send one or two at a time, once,
twice a month
- news flash - one page - short and sweet - did you know? This available
- make sure new member integration people
- send Executive Assistants all same information
- need incentives for them to go
- very user-friendly, simple, don't intimidate members with all information
available - do it little by little
- SHORT manual - MyYPO for Dummies
- laminated card with username and password
- CAs need access to list of usernames and passwords
- New member programs - CA online, knows that member's industry - show him list
of members in his industry
- YPOI send CA PowerPoint inserts on MyYPO and recertification slides
- whatever we share with them has to be RELEVANT to their interests
- get people to talk about what they found on MyYPO - ask members to share good
- GSC phones every member - tries to talk through new member through =
**except - ONLY been happening for a short time, not enough new members to
- Membership Officer responsible to follow up with new members after GSC
- Use Networks Officer to contact new members
- Brief, non-threatening manual - New Member Kit!!
- Forum moderator meeting - ask for 10-15 minutes of time to share with their
- give Forum moderators a short demo
- CAs need usernames and passwords!
- one page handout with teasers on important information on MyYPO: search for
people, events, marketplace, industry roster, M2Mx, Global Youth X-change,
Member profile!, chapter photo gallery
- Did you know? Newsflash from CAs - sending links
- New member orientation = critical!
- Demo a member industry/ interest search
- hear a member going somewhere, do a directory print of the members that are
- Chapter officers know value, but don't know how to share
- Annual general meeting - have chapter officers present info - short, basic
- How to use MyYPO - include tutorial in newsletter
Kids and Spouses - schedule in person appointments with member AND spouse
- Approach spouses at Spouse Forums - trickle down to youth
- Make an appointment at a Forum moderator meeting - approach the moderator
- small Forum group more manageable, pay attention to moderator
- train spouses at the GLC
- train spouses at a SPA - Wild Women in the Wilderness, etc.
- use humor in training sessions
- scavenger hunt on MyYPO, Weakest Link game, etc.
- wine and cheese hour with MyYPO
- members don't want spouses to have access (Singapore)
How to Increase Participation in Events
Brussels: Local initiation fee for new members (1000 Euro), they get back
within a year if they participate in an international event
- Relies primarily on electronic email invites
- Sometime uses Evite (http://www.evite.com/pages/homepage/index.jsp) to track
attendance, let members see who's coming, send reminders, etc.
Maumee Valley: PIP-participation incentive program - chart: at end of year, if
you've attended 7 out 0f 12 events, you submit to a lottery, winners get 3500
dollars towards university or conference, money is only received if they
actually register for the event. Also good way to track attendance
- If arrive at the meeting past a certain point they don't credit for the
- Business meetings, holiday parties, forum-doesn't count
- Participation up to 75%
- Changed start time to 5 p.m.
- New members start according to start date
- Creativity of the invitation encourages member interest
- Forums as day chairs
- If day chair wasn't performing, team structure in place to support effort
Philadelphia starts at 4.30 p.m.
- Chapter Health officer, tracks attendance, reaches out to the members to
inquire about low attendance
- Assign a member to mentor prospective members-and also seat them together at
- Day chairs send a personal letter to each of the members to encourage,
Start time, programming critical
Western Australia: 3 invitations-spouse, home, email goes to member and exec
- Sometimes personal post drop helps.
- If program involves kids-they elect a child day chair, to manage enrollment
- If member can't come, sometimes spouses will be able to attend.
- Day chair and spouse phone members encourage participate
- Encouraging forums to get involved
Barcelona/Madrid: Send electronic invites, chapter admin follows up with the
members that haven't responded.
Alpine: tracks attendance and sends out "yes, no, maybes"-"naming and shaming"
Cancellation policy-last minute cancellations do not get refund. Credit cards
Alpine-no shows charge the per cost head charge if they last minute
cancellation or no show
Maumee Valley-100 pp/ 72 hrs in advance
Barcelona/Madrid-member introduces perspective, mentors
Philadelphia has spouse mentor program. Also sends a long stemmed red rose and
copy of the program to encourage spouse participation
Maumee Valley-send something special to executive assistants to encourage them
to get members to come. Competition with prize to.
Chapters vary in terms of engagement with exec assts.
Istanbul - periodic communications prior to event. CA will call a couple of
days prior to event.
Maumee Valley - utilizing the speaker for meetings-a.m. exec assts, p.m.
spouses. Shared lunch with separate seating.
Aging parents, plastic surgery, drugs, alternative medicine, yoga, book reviews
Indonesia: invitation by fax, by phone. Chapter chair reach out. Sometimes
Western Australia-chapter retreat
London - education chair and spouse, first event, anchor event. Huge, splashy
event, elaborate invitations, venue.
Bangalore - Day chairs responsibility. Spouses involvement is also very
Delhi - send a photo of the event to those that didn't participate with a 'Wish
you were here!' note.
Get spousal participation by sending invitation to them
Group - on average two invitations (hard copy to the home, email to the office
Alberta - Member/executive phone to see why no response and why no shows.
Bangalore - use SMS as reminder nearer to the time of the event.
Rio de Janeiro - Family event - send invitations to children. Get them to be
Day Chair so that they can rally their peers to put pressure on the parents to
New England - mandatory policies are good but be sensitive to the level/number
Thailand - forum component is extremely high in the chapter. Education events
are low priority.
Japan - arrange forum meetings around education events.
Japan - attendance of less than 30% are interviewed by membership/communication
member and these interviews are posted in the newsletter published 4 times a
Alberta - name and shame include not RSVP, didn't attend and no shows.
YPOI - get the sponsor to mentor new members - bring them to events, introduce
them to members, etc.
Alberta - color code name tags of new members.
New England - email photos of all new members before an event. New members are
'new' for a year. An old member will stay with the new member until s/he 'hands
them over' to another old member.
Emirates - once every month have a power lunch covering business issues.
Education and Events Roundtable Discussion Points
Kal Denzel, Heather Hays and Karen Spiegel
Registration fees and user pay - when do you set the amount and charge the
fees, before or after event?
Increasing member responsiveness to all forms of communication
Best frequency for emails
Cancellation policies/charging penalties
Sharing templates, e.g., sample invoices
Best practices in chapter exchanges
Time management for CAs and getting members to do their fair share of work
Best practices in budgeting and stretching funds for events
Increasing Event Attendance
Use text messages the day before
Send a "Who's Coming" email listing all attendees (and those who haven't
RSVPed) to the chapter 1 week before
Email event photos and member quotes the next day to the chapter so that those
who didn't attend see what they missed
Use humor and creative marketing (doesn't have to be expensive)
Use e-vite software program (be careful of using member email addresses that
might get "spammed")
Have Education Chair use forum moderators to market events to their forums
(spouse forums too!)
Rewards and Buy-In
Have Education Chair visit all forums and spouse forums at the beginning of the
year to get feedback and ideas on events and to market the upcoming education
Use limited attendance events, esp. at the beginning of the year to set the
Communicate there is a waiting list, or "only a few seats left"
"More is less" on the number of the events
Participation Incentive Program (PIP) - highest attendance wins a voucher from
the chapter for $3500 to a YPO International event (must attend a YPOI event to
get the money)
Reward members with high attendance - access to a special event for only those
who attended a certain % of events
Working with Executive Assistants
Copy EAs on all invoicing (get member permission)
Give EAs a prize for members with highest attendance
Host an executive assistant training day
Send a permission letter to all members first
Have lunch at a trendy restaurant
Get door prizes/gifts from member companies
Hold at a member company (e.g., day spa, makeup company)
Raffle a nice prize
Use a speaker for a chapter event the next day, or earlier the same day ("Taste
Integrating Prospects/New Members
Use ribbons, stickers, or color coded namebadges to identify prospects and new
Have new members arrive early and sit at the registration table to greet all
Each has a host member for the evening
Email the profile, photo and bio, the week before
Have each give a brief introduction at the event
BE CAREFUL - don't have prospects and spouses come to business events where a
lot of spouses will not be in attendance. Choose events carefully!
Stretching a Budget
Member Profile Events - have business events featuring a member and his
company. Builds chapter cohesion and very inexpensive
Inside the Boardroom Business Events - roundtable with local business leader at
company headquarters. Limit attendance and have a confidential Q&A on
Use YPOers/49ers/WPOers from other chapters to speak at your event - one great
idea is a forum confidential panel discussion of business crises that a few key
49ers have lived through
Finding Inexpensive Speakers
Find speakers from your home country who now live abroad but would be motivated
to travel to your country (e.g., London Business School professor from Nigeria)
Have your education chair use the member networks to find key contacts and
access to local talent
Contact local branches of international companies and agencies to see if senior
management is traveling to their branch and might be available to speak
Contact local universities to see who might be a visiting professor, or a guest
If your city is a stopover place on the way to a popular destination, speakers
may be willing to schedule a stop to speak to your chapter
Dine arounds - use more member homes and corporate facilities
Beer and wine only events
If your event ends at noon, no lunch
Instruct waiters not to automatically top off glasses of wine
Get RSVPs for both event and dinner (some will attend event but leave before
Limit reception and open bar to 30 minutes (but don't cut members off at the
bar, instead, encourage them to head into dinner by changing the lighting or
music - don't get them angry!!)
Sign a multiple event contract with one caterer to get discounts
Occasionally use buffets at appropriate events
Occasionally have a heavy hors d'oeuvres event instead of dinner
End events earlier - your members will thank you to get home to their kids, and
will drink less too
"Bring Your Favorite Bottle" event - members bring a bottle of their favorite
wine to share
Paperless invites - use HTML templates - can increase attendance!
Joint ordering of supplies with other chapters (e.g., prospect ribbons,
Paperless directories - either CDROM or online
Wallet sized contact info cards - print multiple times a year to update
Share your directory with your WPO chapter
Use a 3-ring binder and only print inserts rather than a whole new directory
Wineries or liquor companies sponsor with in kind gifts of alcohol for some
events or all year
Two corporate sponsors for the year - a representative is invited to each event
to network with members (no sales pitch)
Cancellation policy - 24 or 48 hours before event
For no shows - "impoliteness fees"
For those who show without having RSVPed - late registration fees
Must have STRONG education or chapter chair to sponsor this initiative
Invoice comes from education chair not CA
Other Great Ideas
Send a comprehensive breakdown of all fees to all members AND their assistants
What to do with extra books?
Mail packages of books from chapter events to new members
Donate to local school or business school
Create a place on the CA dashboard on MyYPO
Get Chapter Members to Do Their Fair Share of Work
Must have strong member champions on events
Get personal assistants involved and oriented through a training program
Levers for Motivating Members
Negative - competition and embarrassment
Positive - inspire, acknowledge, reward
"Best Practices Usage of MyYPO for CAs"
Creating and using group emails
Updating chapter member profiles
Go to your chapter operating tools
Group Email Configuration Manager
Create a group
Pick particular members or chapters
Select the names (use Shift key to select all)
Click "add" and moves everyone
Control key to highlight individuals, then delete
You can also email the list to other people (e.g., Executive Committee)
The list lives on the homepage under the name
Click on send
Limitation - will NOT update automatically as new members are added
Can add additional addresses to group (e.g., Area Director, Education Director,
Pull mailing addresses into excel spreadsheets - on chapter roster, preferred
contact details, can print mailing labels
The export data is pre-arranged in groups via dropdown lists to make searching
easier so you don't get all the data each time (e.g., family info, address
Mailing lists exported to outlook or excel
Manage membership and forum groups through templates
To send an email to regional officers - go to Region Homepage, and pull up
Email addresses - cut and paste, then concatenate function in Excel to get ;
attached for use in Outlook
Being able to email all chapter members at once - lost functionality and
annoyance with duplication of work - why can't we have the group email back??
Virus protection for members
YPO Toolkit (formerly Brand Book)
Update chapter member record - update email, add a child
Permission is granted to CA and 4 officers
Can ask for special permission for other officers (e.g., communications
To delete someone - contact Jason Yeoung and membership to change the role
Can also make someone inactive (such as former CAs)
65% of questions can be answered on the Toolkit
Toolkit - bylaws, templates, broken out by function (e.g., day chair guide)
For help, call AD or GSC
Top 20 questions
FAQ's with quick links
Toolkit - can download the YPO logo on the "logo guide" - several different
varieties (colors, with text)
Default to JPEG for viewing
EPS maintains true colors; JPEG may get washed out
Marketing management - email logos to vendors, different formats available -
also read "Do's and Don'ts" and mention confidentiality
Logo only or logo with the text "Young Presidents Organization"
B/w is black and white
Reverse logo - for printing on dark paper
To add to a document, simply click on the logo and Copy and Paste to your
Paste logo into text box so that text will wrap around
To resize - only click on the corner marks, not sides, to maintain proportions
Format picture layout feature - will wrap text on
Resave the formatted logo under a new name
Check out the do's and don'ts for customizing the logo
Send an email to all CAs "Tip of the Day" from the questions ADs get most often
(then weeded out by a CA rep - filter)
Each CA in region email a "Best Practice" to all other CAs on a rotating basis
E-vite works for some chapters
Invites and RSVP system - available on chapter roster, however, not as
customizable as e-vite